Being able to access your data and important business applications from outside your office is a great tool for increasing your productivity and efficiency. There are a lot of IT solutions available to help you take your business on the go: cloud computing and virtualization, mobile device management, VoIP business phones, and more.
But it’s easy to get caught up in the potential of these technologies for your business without planning to make sure they fit into your IT infrastructure properly. You don’t want to just jump ahead without knowing exactly how to use remote access to your benefit and to avoid any potential traps.
K&M Systems Integration has been helping businesses across Calgary incorporate remote access solutions into their practices for years, and we’ve seen many businesses make these same mistakes time again as they struggle to incorporate remote access into their infrastructure:
- Paying for too much bandwidth:
Many companies are paying far more than they should for speedy data transfers. Data plans come in a variety of sizes to ensure you can always transfer, download, and upload the files that you need, but it’s easy for companies worried about going over their limit to overestimate their needs and spend too much money. Before signing a long-term contract, analyze your past usage to calculate how much bandwidth you will need and add a little extra just to be safe.
- Using a software that conflicts with your network model:
Software applications that are written just for use on an in-office network often don’t work well on inter-office networks. You need to make sure you’re using applications that will give you the functionality you’re looking for on a mobile access network. The right solution is to change either the software you use at the office or the ones you use on your mobile devices, or consult an expert to find a way to make them compatible.
- Applying the first mobile access solution you get to your entire business:
Your first use of mobile access solutions will be a “pilot project.” It’s your first time using these solutions, and pilot projects are typically unreliable and have lots of “undocumented features”. Don’t force your entire business to suddenly switch to using mobile access until you’ve had a chance to test it out, make sure it’s working the way you want it to, and to work out the bugs.
- Assuming mobile access computing is like any other:
Accessing your systems and data on a mobile network is different than using an office-based network. The differences are subtle, and it takes time to understand techniques that work better on mobile computing than office computing. Training and experience can make a huge difference. Do your research into the benefits of mobile access and if it will do what you think it will before you commit.
- Not talking to the software vendor:
Some software may behave unexpectedly in mobile access environments. To make sure your software will keep providing you the benefits you’ve come to expect, talk to the vendor. They have the knowledge and experience to make sure you know what you’re getting into.
- Assuming Server-Based computing is only for remote access:
Some very large companies have saved a lot of money by going server-based even though they’re not using remote access. Server-based computing, cloud solutions, and virtualization can reduce both support and hardware costs and improve corporate flexibility. Software upgrades are key to success.
- Thinking all solutions are the same:
There is a broad range of remote access and server-based computing solutions. Know exactly what you want to accomplish, and then do your research so you can choose the option that works best for you. It’s important that you have a firm grasp of your priorities.
- Avoiding growth:
One of the major strengths of server-based computing is its ability to help your technology grow as your business does. It makes it easier to scale how much technology you use and what it can do with how many and what type of employees you have. Don’t hold yourself back by avoiding server-based computing.
- Using the wrong hardware:
Servers that support remote access have distinct hardware requirements – an interesting mix of traditional server and workstations. Do your research or consult with the professionals to make sure you have access to the right kind of hardware for the solutions you need.
K&M Systems Integration can help you avoid these and other mistakes when expanding your productivity with Remote Access Solutions. Contact us today to receive a FREE no-obligation assessment of your business’s IT and learn more about how we can make your technology work for you. Call us at (403) 274-7848 or send us an email at email@example.com.